Wedding Day Checklist
Keep your ceremony, reception, and vendors running smoothly with a clear, stress-saving wedding day checklist. Start with this template and customize it to fit your schedule, traditions, and venue.
Use this template
Create a checklist from this template, then add, remove, or reorder items to match your exact wedding day plan.
You can always tweak the items. Upgrade to Pro to save, reuse, and export your checklists as PDF.
Wedding Day Checklist Preview
Here’s a sample of what your wedding day checklist might look like. Use it as-is or customize the items to match your timeline, venue, and traditions.
Essential documents
- • Marriage license and any required paperwork
- • Copies of vows or vow books
- • Ceremony readings and schedule
- • Vendor contracts and contact list
Ceremony & reception items
- • Rings, ring box, and backup rings if desired
- • Unity ceremony items (candles, sand, etc.)
- • Programs, reserved signs, and décor
- • Guest book, pens, and card box
- • Place cards, menus, and table numbers
Getting ready & personal items
- • Wedding dress, veil, and accessories
- • Suit or tux, shoes, and belt
- • Emergency kit (safety pins, tape, stain remover, sewing kit)
- • Makeup, hair tools, and touch-up products
- • Comfortable shoes for dancing
Photography & video
- • Must-have photo shot list
- • List of family group combinations
- • Details box (rings, invites, perfume, accessories)
Vendors & payments
- • Final payment envelopes with tips
- • Printed timeline for each vendor
- • Point-of-contact phone number for vendors
Logistics & backup plans
- • Transportation timeline for wedding party
- • Weather backup plan (tents, umbrellas, indoor option)
- • Clear plan for end-of-night cleanup and décor pick-up
Why a wedding day checklist matters
Weddings have dozens of moving pieces — hair and makeup schedules, transportation, vendor arrivals, family photos, and reception timing. Trying to remember everything in your head creates unnecessary stress.
A written checklist keeps everyone aligned and gives you peace of mind. Instead of worrying about logistics, you can be present, enjoy the day, and trust that each important moment is accounted for.
Pro tips for using this checklist
- • Assign a trusted friend or coordinator as your “wedding day runner.”
- • Print or share your timeline with vendors and the wedding party.
- • Pack all personal items the day before and keep them in one spot.
- • Add time buffers between events to handle natural delays.
- • Create separate checklists for the ceremony, reception, and photos if that’s easier to manage.
Wedding Day Checklist FAQ
Do I need every item on this checklist?
No. Every wedding is different. Use this template as a starting point and remove anything that doesn’t apply, then add your own details where needed.
Can I share this checklist with my wedding party?
Yes. With NeedChecklist Pro, you can save your checklist, share it with others, and export it as a PDF for easy printing or emailing.
What if my venue already gave me a checklist?
That’s great — use both. This template often includes extra details that venue checklists don’t cover, especially around personal items and vendor coordination.
Can I reuse this for other events?
Absolutely. Many couples adapt their wedding day checklist for rehearsal dinners, engagement parties, or future celebrations by editing it inside NeedChecklist.
Ready to customize your wedding day plan?
Start with this template, then adjust items, timing, and details to match your ceremony and reception.
About this template
This wedding day checklist template is designed to cover the most common ceremony and reception details for modern weddings.
Use it as a quick starting point, then customize the items inside NeedChecklist so it matches your venue, culture, and priorities.
Save, edit & export with Pro
- Save unlimited wedding checklists
- Edit and tweak every item
- Export as a clean PDF for vendors
- Share with your planner or wedding party